Privacy Policy

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KMP CAR HIRE EXPRESSLY DISCLAIMS ANY WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, OR NON-INFRINGEMENT. SOME JURISDICTIONS DO NOT ALLOW THE EXCLUSION OF IMPLIED WARRANTIES, SO THE ABOVE EXCLUSION MAY NOT APPLY TO YOU.

Information on this website may contain technical inaccuracies or typographical errors and may be changed or updated without notice. KMP CAR HIRE may also make improvements and/or changes in the PRODUCTS AND SERVICES described in this information at any time without prior notice.

You are not required to provide confidential or proprietary information through our website. Any information or material sent to KMP CAR HIRE, therefore, will be deemed NOT to be confidential. By sending KMP CAR HIRE any information or material, you grant to KMP CAR HIRE an unrestricted, irrevocable license to use, reproduce, display, modify, transmit and distribute those materials or information. You also agree that KMP CAR HIRE is free to use any ideas, concepts, know-how or techniques that we receive for any purpose. However, we will not release your name or otherwise publicize the fact that you submitted materials or other information to us unless: (a) we obtain your permission to do so; or (b) we notify you, prior to publication, that the materials or other information you submit to a particular part of this site will be published or otherwise used with your name on it; or (c) we are required to do so by law.

Any information that KMP CAR HIRE publishes on the World Wide Web may contain references or cross references to KMP CAR HIRE PRODUCTS AND SERVICES that are not announced or available in your country. Any such reference does not imply that KMP CAR HIRE intends to announce such PRODUCTS AND SERVICES in your country. Consult the nearest KMP CAR HIRE business contact for information regarding the PRODUCTS AND SERVICES, which may be available to you.

KMP CAR HIRE makes no representations whatsoever about any other websites which you may access through this site. When you access a non-KMP CAR HIRE website, please understand that it is independent from KMP CAR HIRE and that KMP CAR HIRE has no control over the content on that website. In addition, a link to a non-KMP CAR HIRE website does not mean that KMP CAR HIRE endorses or accepts any responsibility for the content, or the use of such website. It is up to you to take precautions to ensure that whatever you select for your use is free of items, such as viruses or any other items of a destructive nature. IN NO EVENT WILL KMP CAR HIRE BE LIABLE TO ANY PARTY OR ANY DIRECT, INDIRECT, SPECIAL OR OTHER CONSEQUENTIAL DAMAGES FOR ANY USE OF THIS WEBSITE, OR ON ANY OTHER HYPERLINKED WEBSITE, INCLUDING, WITHOUT LIMITATION, ANY LOST PROFITS, BUSINESS INTERRUPTION, LOSS OF PROGRAMS OR OTHER DATA ON YOUR SYSTEM, EVEN IF WE ARE EXPRESSLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

Privacy Policy

PRIVACY NOTICE

Privacy Notice

Notice Last Updated:  September 2018

Welcome to the Privacy Notice of KMP Car Hire.

Please take the time to read this Privacy Notice as it is important for you to know how we collect and use your personal information. By "personal information" we mean all information that relates to a living individual and either identifies, or may be used to identify, that individual.

The nature of our business and our services to you may require us to share information with our independent licensees.

KMP CAR HIRE may change portions of this Privacy Notice from time to time, so be sure to check back. If we make a change that significantly affects your rights or, to the extent we are permitted to do so, significantly changes how we use your personal information, we will notify you by way of a prominent posting on our websites, e-mail and/or postal mail prior to the change becoming effective.

GETTING STARTED

KMP CAR HIRE wants you to feel comfortable about giving us access to your personal information. Use this Privacy Notice to find out what happens to your personal information when you interact with KMP CAR HIRE and what choices you have.

This Privacy Notice does not apply to our independent licensee locations. Please review the privacy notices of our independent licensees for information on how they use personal information that you provide to them.

This Privacy Notice covers the personal information the KMP CAR HIRE company collect, use and disclose through your use of our products and services either online or offline.

KMP CAR HIRE needs to collect personal information from you to rent a vehicle or provide our other services. We collect personal information when you give it to us, such as by telephone, fax, postal mail, email, at the counter, upon completion of an application or enrollment form, or through your use of KMP CAR HIRE's website or the use of our products and services.

Please be aware that, in certain circumstances, where you do not provide personal information which is required by us, we will not be able to provide the products and services under our contract with you or may not be able to comply with a legal obligation on us. For example, when renting a vehicle with us we will require information such as your name, address, payment information and driver's license. If you fail to provide this information to us we will be unable to rent a vehicle to you. You will be made aware if this situation arises and what the consequences of not providing the personal information will be.

Sometimes, we will combine the personal information we receive from you with other information we received from other sources, so we can provide you a more customized and hassle-free experience. This information may include your name, contact information, travel itinerary, booking request and other information that is relevant to your booking. These third parties include:

1. Travel agents or a third-party booking service that you used to make your reservation;
2. Your employer or association if you are using a corporate / association account; and
3. Police and other law enforcement agencies if you are involved in an accident during your rental, or suffer any loss, damage or theft of the vehicle, or if you incur any speeding, parking, toll or other traffic-related fines or commit any traffic offences during your rental.

The purposes for which we use this information is set out in further detail in the rest of this Privacy Notice.  There are a number of bases in data protection law that permit KMP Car Hire to use your personal information for these purposes.  These are: (1) that you have provided your consent to us using your personal information for that purpose (e.g. where you have given us your consent to send you electronic marketing); (2) that we need to use that personal information in order to fulfil our contract to provide products or services to you (e.g. using your information for vehicle rentals, (3) that the processing is necessary for the purposes of our legitimate interests, provided we have balanced these against your rights and interests; and (4) where we need to comply with a legal obligation (e.g. responding to government or law enforcement information requests).

These legitimate interests are: (a) to ensure effective administration and management of your relationship with us, including any rentals with us; (b) to understand how our customers use our services and to manage our vehicle fleet; (c) to carry out research and analysis on what services or products our customers want or how they would like us to improve our services and products; (d) to understand how our customers use our website and identify any issues in how the website is used and how we can improve the customers usage experience; (e) to tell our customers about the various products and services we can offer; (f) understand and respond to customer feedback; (g) to better tailor and personalize the promotions and benefits that we offer to our customers; (h) to prevent, detect, or investigate unauthorized use of our vehicles and systems and ensure we comply with law and our policies; and (i) manage any disputes and accidents and take legal or other professional advice.

We will collect technical information about your devices when you use our website where permitted.

RENTING A VEHICLE

When you make a reservation, rent a vehicle, we collect information to provide you with our great services (for example, renting a vehicle, including performing the vehicle rental contract as set out in our Rental Agreement, providing any requested optional extras, taking payment, pre-authorizations and security deposits and providing discounts and offers or other benefits) and for our legitimate business interests (for example research and development of new products and services, undertaking fraud and security checks and enforcing our legal rights). The information we collect includes:

1. name;
2. email address (if you are booking online or wish to receive e-receipts);
3. home address (for license validation and billing);
4. employer details and business address (if you are a member of a corporate program);
5. telephone numbers at which we can reach you;
6. date of birth (for license validation and legal requirements);
7. gender (for license validation);
8. payment information such as your credit or debit card details (security code is obtained for transaction only - we do not keep it);
9. tax number (if specifically requested);
10. information from driver's license and/or other government issued identification, including if you are an additional driver for the specific rental (for license validation and legal requirements);
11. information from another form of identification documentation such as passport or national identity card if your driver's license does not include a photo or is not recognizable as you and/or proof of address such as a utility bill (for security and anti-fraud purposes). The information we collect and retain will only include your photo ID where you are informed of this;
12. special requests and preferences, including:

o    your preferences regarding optional extras such as damage waivers and other protections;

o    where a delivery or collection service is available, the address where we will drop off or pick-up the vehicle and any optional extras you requested; and

other information that may be required to rent you a vehicle and/or provide you with services.

Some vehicles come equipped with a global positioning system (GPS) or similar type tracking device that may also collect information about the vehicle. To learn about vehicle data we collect, scroll down to read about Vehicle Data.

If you have an accident, or suffer any loss, theft or damage to the vehicle during your rental or suffer any mechanical failure, we will collect information regarding such incident including your report of the incident and any police or other third-party report including details of those involved, together with the nature of any personal injuries and/or damage to the vehicle and optional extras.  We will use this information to perform our contract with you (for example, the vehicle rental agreement and/or the terms of any optional extra like insurance); for our legitimate business interests (for example, in recovering the costs of any loss or damage caused to the vehicle); for complying with any legal obligation on us (for example, making any required notification of the incident to appropriate authorities); and establishing, exercising or defending legal claims arising as a result of such incident.

During your rental we will collect where and when you rented the vehicle, where and when you returned the vehicle, insurance preferences, fuel consumption, mileage, accident history and other information related to the vehicle and your use of it. This information is required in order to provide you with the services you requested under the rental contract or for our legitimate business interests (for example to monitor the usage of our vehicle fleet).

In addition to the purposes listed above, we use this information to better understand our customers and provide you with relevant offers.

We will also collect information about any speeding, parking, toll or other traffic-related fines that you incur or any traffic offences that you commit during your rental where these are provided to us by any law enforcement agency.  We will use this information to deal with such fine or offence in accordance with the terms of your vehicle rental agreement with us.

Where you inform us that you have a medical disability that requires an adapted vehicle or other driver aid we will use that information in order to provide you with the service you requested and where you have given your explicit consent to us using that information.

When you call us (from any phone), we may record or monitor the call for quality control, training or similar purposes.

We will only use this information for the specific reason for which it is provided. If you believe that one of your contacts has provided us with your personal information and you would like to request that it be removed from our database, please contact our customer service at the details set out in the Data Controllers and Contact Details section below.

VEHICLE DATA

Some vehicles you rent from KMP CAR HIRE have been manufactured or equipped with on-board devices so as to be connected to the internet (connected car) which allow us to send commands to and receive certain information from the vehicle, including geolocation data from a global positioning system (GPS). If you rent a connected car from us your personal information will be processed in accordance with this Notice and the Connected Cars Privacy Addendum included in the General Conditions of Rental (or such other notice regarding connected cars as we may provide to you in the future).

PHOTOS & VIDEO

Where indicated by signage at the relevant location, KMP CAR HIRE locations are also equipped with video security surveillance systems as well as cameras that record as our vehicles depart/enter our lots.

ONLINE DATA

When you download, visit and use our websites, KMP CAR HIRE automatically collects technical information. This section tells you more about what technical information we collect and why we collect it.

IP Addresses & other information collected automatically: We may collect your IP address when you visit our websites to help us diagnose problems with our main computers, for system administration, to report aggregated information to our business partners, and to audit the use of our website. We do not normally link IP addresses to anything personally identifiable. In select circumstances, we may use IP addresses to help us identify you when we feel it is necessary to enforce compliance with our Website Terms and Conditions or to protect our service, site, users or others. We may also collect your browser type, Internet Service Provider (ISP), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and/ or clickstream data to analyze trends in the aggregate and administer the site.

Session Replay:  When you visit our website, we will sometimes also record information about your browsing session on the site, including which pages you visited and any forms on the website that you completed.  We review this information to identify any technical issues in the operation of our sties and to improve the user interface of our site.  We use a third party to help us with this service and this information will be passed to that third party for this purpose, but this information is not disclosed to any other third party.

Cookies & other similar technologies.

ONLINE ADVERTISING

KMP CAR HIRE uses third-parties to provide online or electronic ads on our behalf. These third parties use data about your visits to our websites and Apps usage to send you customized ads that may be of interest to you. This information is collected using cookies, scripts, pixel tags, etags, web beacons and other similar technologies by KMP CAR HIRE and our third-party advertising partners in accordance with our Cookie Policy.

MARKETING

KMP CAR HIRE may share personal information with third parties (as detailed in the Information Sharing section) to help us with our marketing and promotional projects, such as managing our social media pages, running contests, sweepstakes and other promotions, or sending marketing communications.

We will only use your personal information to send you marketing where you have given us your consent to receive marketing or we are otherwise permitted by applicable law to do so.  This marketing will be sent to you either electronically or to your postal address.

Don't want to receive promotional and marketing post, emails and text messages from KMP CAR HIRE and our partners? No problem! You can withdraw your consent to direct marketing or tell us you do not want to receive such marketing at any time. See the Your Choices section to find out how.

ANALYTICS

We use analytic software, such as Adobe Analytics, Google Analytics and others, to help us to better understand the functionality of our software on our websites and Apps on your device. These software tools record technical information including about your device together with usage information such as how often you use our website or App, which features you use or don't use in the website App or which pages you visit on the website, aggregated usage, performance data, where the App was downloaded from and information about your visit to the site, including details of some of the URL clickstream to, through and from our website.  Further information about these tools is set out in our Cookie Policy.

Want to learn about all what happens when you visit our websites or use our Apps? Learn more under the Online Data section.

CHILDREN

KMP CAR HIRE's websites, Apps and services are not for children under the age of 16. This includes any links to other websites that we provide for your convenience. We don't knowingly collect personal information from children for any reason. If you think KMP CAR HIRE has received personal information of your child or another minor, please contact our Data Protection Officer at the address set out in the Data Controllers and Contact Details section.

INFORMATION SHARING

KMP CAR HIRE may use and share your personal information and vehicle data to affiliated and non-affiliated organizations as follows:

1. Performance of Contract; or
2. Legitimate Interests.

We may also transfer or assign your personal information to third parties as a result of, or in connection with a sale, merger, consolidation, change in control, transfer of assets, bankruptcy, reorganization, or liquidation.  Or if we are involved in defending a legal claim, information about you that is relevant to such claim may be disclosed to third parties as a result of, or in connection with, associated legal proceedings.

We may, in accordance with the Marketing section, share your information with business and promotional partners (where you have provided your consent to such information sharing) in order to send you information about products and services you may like. If you decide you no longer want to receive such promotional and marketing messages, please read the Your Choices section to find out how you can opt-out.

YOUR CHOICES

If you want to opt out of receiving promotional and marketing emails, text messages, post and other forms of communications from KMP CAR HIRE or our promotional partners in relation to which you might receive in accordance with the Marketing section, you can best opt out by using one of the following ways:

·        Log into your account and update your profile.

·       Click "unsubscribe" at the bottom of an email we sent you.

·       Go to our Data Controllers and Contact Details section to email the customer service representative suited for you.

If you do opt out of receiving promotional and marketing messages, we can still contact you regarding our business relationship with you, such as account status and activity updates, survey requests in respect of products and services we have provided to you after you rent from us, reservation confirmations or respond to your inquiries or complaints, and similar communications.

Want to close your account, stop doing business with KMP CAR HIRE, or otherwise opt out of KMP CAR HIRE collecting, using or disclosing your personal information? We will be sorry to see you go. Please contact our customer service representatives in accordance with the Data Controllers and Contact Details section.

Please also see your rights set out in Your Privacy Rights section.

SAFEGUARDS

The security of your personal information is important to us. We take reasonable steps to make sure your information is protected from unauthorized use, access, disclosure, alteration, destruction or loss. For financial or payment information, we use firewalls and Transport Layer Security (TLS) encryption. We take security extremely seriously but as no system is 100% secure, we can't completely guarantee the protection of your personal information, any more than any other organization can.

We do not ask for financial or payment information, such as your credit card number, passcode, account number or pin number, in an e-mail, text or any other communication that we send to you. Please always check that any website on which you are asked for financial or payment information in relation to our rentals or services is operated by KMP CAR HIRE or its affiliates. If you do receive a suspicious request, do not provide your information and report it by contacting one our customer service representatives as set out in the Data Controllers and Contact Details section.

You are responsible for keeping your account passcode, membership numbers and pin numbers safe and secure. Don't share those with anyone. If there is an unauthorized use or any other breach of security involving your information, you must notify us at the customer service contact information below as soon as possible.

INFORMATION RETENTION

KMP CAR HIRE keeps your personal information for no longer than is reasonably necessary or required by law. How long we keep it depends very much on the type of information and purpose.

The criteria we use to determine the retention period for certain categories of data is as follows

o   what the expectation for retention was at the time the data was provided to us.

YOUR PRIVACY RIGHTS

You may have - in accordance with applicable data protection laws - the following rights when it comes to our handling of your personal information:

·        Right of access - you may have the right to request a copy of the personal information we have about you and to request supporting information explaining how the personal information is used.

·        Right of rectification - you may have the right to request that we rectify inaccurate personal information about you.

·        Right of erasure - you may have the right to request that we erase personal information about you.

·        Right to restrict processing - in some situations, you may have the right to request that we do not use the personal information you have provided (e.g. if you believe it to be inaccurate).

·        Right to data portability - you may have the right to receive certain of your personal information in a structured, commonly used and machine-readable format and to transmit such information to another controller.

·        Right to withdraw consent - where we process your personal information based on consent (including direct marketing consents), you have the right to withdraw consent at any time. However, this will not affect the lawfulness of the processing based on consent before its withdrawal. Furthermore, even in case of a withdrawal we may continue to use your personal information as permitted or required by law.

·        Right to object: In addition, where we are processing your personal information based on a legitimate interest (or those of a third party) you may challenge this.  However, we may be entitled to continue processing your information based on our legitimate interests or where this is relevant to legal claims.  You also have the right to object where we are processing your personal information for direct marketing purposes.

[In addition, if specifically provided for under your local law, you will have a right to define post-mortem guidelines - meaning you may define guidelines regarding the storage, erasure and disclosure of your personal data after your death.]

Please get in touch with our Data Protection Officer at the address set out in the Data Controllers and Contact Details section if you would like to exercise any of these rights or in case you should have any concerns about how we process your personal information. You are also free to lodge complaint with the supervisory authority, should you feel that we process your personal information in a way that is against applicable law.

DATA CONTROLLERS AND CONTACT DETAILS

If you are making a rental or visiting our website or mobile site, the data controller is listed below.

You can also contact our Data Protection Officer in respect of any issues or questions you have regarding our processing of your personal information.  They act as the Data Protection Officer in respect of all of the data controllers listed below and can be contacted at:

Email: info@kmpcarhire.co.za

Postal Address: Data Privacy Officer, Gateway Court 1 | Office No. A2 | Gateway Road | Polokwane International Airport | Old Terminal

Telephone:  015 880 1638